Green, Eco-Friendly, Paperless: This Could Be Your Law Practice

Starting a paperless law office can be much easier than you think. There are also many advantages to going paperless, from positive environmental effects, to efficiency, even to reductions on your overall expenses. Having a paperless office can even allow you and some of your employees to work remotely, which can go a long way towards increasing the overall morale of your office, and thus the productivity of your employees.

In this article we’re going to cover the benefits of having a paperless office, and a few simple steps you can take to get started.Paperless law practice

What are some of the benefits to having a paperless office?

Going paperless brings with it a host of new benefits that you might not have envisioned. For example, digital files can be encrypted with ease, with might work better than simply shredding old papers and documents. You can also back up your files to a variety of different places so that if one of your backups manages to get corrupted or something else unfortunate happens you’ll be able to have access to the files.

On an organizational perspective you’ll still be able manage and access your files all the same.

Overall, having a paperless office is better for the environment too, as you won’t be consuming as much paper. If you’re an environmental law firm this is pretty much a necessity, as you’ll want to be in integrity with your values.

How can I get started with making my office paperless today?

If you’ve decided to indulge in some of the benefits a paper office can bring then getting the necessary equipment is going to be your next step. For starters, you’ll need a high quality scanner that will allow you to translate all of your files into a digital format, both for storage and access. A good scanner might be a bit of an investment, but in the long-run you’ll end up saving money on filing cabinets, folders and other storage related office supplies.

If you’re not used to using a scanner the transition might take a little time, however with a little bit of time each day you’ll be able to master your new device. Once all of your documents have been digitized you’ll want to develop a storage system so you’ll be able to access everything without taking too much time during your search.

Having a system for processing any paper documents that come your way is crucial. It could be as simple as having an inbox for all paper documents. Once that inbox is full you scan each document and shred the paper. Unless of course you have to send this document back to the courts.

You might also want to invest in cloud storage for all of your documents, or other external hard drives. It’s recommended to do both to minimize your chances of any data being lost.

I hope this article has been helpful in helping your office transition to becoming paperless. The transition doesn’t have to be difficult, in fact it can be quite painless if you follow the steps we illustrated above. Remember, with any change there might be a little resistance, however the positive changes that will spring out of this are usually worth it.

Sources:

http://www.lawtechnologytoday.org/2012/06/paperless-in-12-steps/

Zane Schwarzlose writes for Alamo Injury Attorneys, a personal injury law firm in Austin, Texas. Zane thinks that it’s getting easier and easier for offices to go paperless.

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